A clear reference to the specific company rule or policy that was breached.

An outline of potential disciplinary actions (e.g., suspension or termination) if the behavior continues.

Name, job title, department, and the supervisor's name.

A standard write-up typically includes the following elements:

Actionable steps and clear goals the employee must meet to resolve the issue.

A factual, objective account of what happened, including the date, time, and location.